Payment to Individual Report (PIR) and Direct Payments – Now one form for both
- Travel Expenses for non-employees (Policy 203)
- Direct Payment and PIR Form
- Direct Payment Instructions
- PIR Instructions
- Form W-9
- W9 Compliance: WISDM Search
NON-EMPLOYEE PAYMENT (U.S. RESIDENTS)
Non-employee travel expenses must be reimbursed through e-Reimbursement.
For information to assist you in determining if a service is employment or as an independent contractor, please refer to: UW System Administration Policy 235: Personal Services Payments
SERVICE PAYMENTS TO NON-U.S. RESIDENTS
Please contact your CALS Payroll/HR contact.
Check VISA status when completing forms. Visa requirements determine for what a non-resident can be paid or reimbursed.
- Custodian Fund Policy
- Custodian Fund User Guide
- Custodian Fund Request Form
- Custodian Fund Accounting Form
- Custodian Agreement
Please create transfers using the Cost Transfer Tool immediately. You can login using your netID and password at https://ct.wisc.edu.
When completing the Details section of the transfer, please begin your text with the Department ID and funds involved. For example, if you are transferring from fund 144-AAB8768 to fund 101, start the Details as, “073600: 144 to 101.” You do not need to include the project number. Then, explain why you are transferring the charges, just as you normally would. This helps routing at the division level.
All transfers involving 133, 142, and 144 funds require backup documentation. Scan the paperwork and attach the files electronically via the Documentation tab on the transfer. See RSP’s policy for transfers on 133 and 144 funds as well their policy on transfers more than 90 days after the fact here.
Please be aware that Comments are part of the permanent record and may be subject to audit.
Lastly, records in the tool will not be purged. Printing is not necessary for record retention purposes.
For help with the tool, please contact the assigned CALS accountant.