The following has been added to the mileage policy, via Graig Brooks of Campus Business Services:
For purposes of this policy, the assigned work location of an employee who telecommutes from home shall be considered the UW-Madison campus on all days when that employee engages in any work activity on the UW-Madison campus.
In short, employees who work remotely cannot be reimbursed for mileage to and from campus on days when they have to do work on campus. It is a question we have gotten a lot and we made the decision to codify it into the policy. We’ve mostly been offering guidance on COVID-related expenses – reminding departments and divisions that we are in a budget crunch and experiencing University-wide furloughs but ultimately allowing for divisional discretion – but this requires specific attention. In addition to the budgetary/financial concerns, there are also tax implications. This policy change essentially defines home-to-campus-and-back mileage as commute mileage, even if the employee typically telecommutes.
The ”lesser of” language in the policy still applies. If you drive from your home to a non-campus work destination, you get the lesser of the home-to-destination mileage or the campus-to-destination mileage (you’d never get reimbursed more mileage than you actually drove). If, for example, I had to drive from home to MDS in Verona, I would get reimbursed for 21 miles (the roundtrip distance from campus to Verona), not the 60 miles I actually drove roundtrip from my home.
If your work duties for the day include driving to campus and multiple other work sites, you can be reimbursed some of the mileage. The reimbursable mileage would be the total miles driven minus commute miles (ie: minus home-to-campus-to-home mileage).