https://businessservices.wisc.edu/accounting/custodian-funds/

Please start email subject line with “Custodial Account”

If signatures cannot be gathered, please obtain approvals via email

Forms should not be sent to Sandy until all approvals are obtained

Submit one form per traveler; can request travel for a period of time

Email specifics:

Each email must come from an authorized signer.  Contact pamela.thompson@wisc.edu if you do not know who your authorized signers are.

The email must contain the following information:

o   Payee name

o   Total amount being paid (funding splits not needed)

o   DP/PIR date or requisition number.

The subject line of the email needs list what the is being sent – DP, PIR or requisition number, payee name, and amount. For example: DP, Walt Disney, $450.00

DP and PIR specifics:

Fill out forms as you normally would and submit as an Excel document attached to email

DO NOT email any W9’s that contain social security numbers. Keep these in a secure place in your unit

W9’s with Employer Identification numbers can be sent by email

Requisitions:

Attach requisition and support documents as separate documents. PDF’s are acceptable

Digitally signed form is acceptable

It is understood cardholders and site managers may not be able to sign purchasing card statements within the timeframe typically required by policy.  Whenever possible, document approvals via email and sign the statements when staff returns to campus.  A justification for the delayed signature should be included as part of the supporting documentation.

Digitally sign if possible; if not, type name and date form

Digitally sign if possible, if not, type name and date form